We all write emails, sometimes multiple times a day, but how much effort is put into the emails we write? Even the simplest emails should be given the utmost time and attention. It is important to always appear professional and take the time to construct every email you write. If you follow these simple tips, you will never think about writing an unprofessional email again.
- Keep it short, sweet, and to the point: People are normally busy and don’t have much time to spare reading a long email.
- Be polite: Don’t be rude when it comes to asking people for things. Remember to say, “Please” and “Thank you” throughout the email.
- Take a breather: Never write an email while you are upset. Aggression is easy to pick up on in an email and people don’t want to feel you are yelling at them. Write your thoughts down first and then edit to make them sound pleasant.
- Hold the creativity: Some people like to use colorful fonts or big print. Don’t! Standard, black font is the most professional. It is classic and people find it easier to read.
- Proofread, proofread, proofread: Never send an email without reading it first. Do not just rely on spell check; read it yourself and read it slowly. There is nothing more embarrassing than someone reading an email and correcting a spelling or grammar mistake.
Emails are a part of our everyday communication. Careful attention must be put into every one. Mistakes in an email are the fastest way to disrupt a relationship with people. Take your time and read through every email before you hit the send button because once you hit send, it’s out there and cannot be retrieved.
This guest blog post was written by PRowl Staff Member Alie Curran.